![]() This will make it so that when a client is using your form, they can only select the time slots that haven't already been booked by other clients. Select the view you made that was filtered to only show available time slots. You should see a toggle that says “Limit record selection to a view.” Clicking this toggle should bring up a dropdown menu showing all of the different views in the Availability table. Click into the linked record field for available time slots. The last but most important step is to ensure that only available time slots can be selected from this form. You can customize the form's appearance to your liking, add help text, change the field names, make certain fields required, and adjust which fields will show in the final form. The fields in this form builder will automatically populate based on all the fields in the Schedule table's grid view, so you'll see the field for the client name, the field for available time slots, as well as any other fields you might have added. Next, go to the Schedule table and create a new form. Note: AutoPick selects the next available free time for the attendees and location. Or select Scheduling Assistant to check the availability for attendees and pick a time. You don't need much to create a working booking system in Airtable, so once you've finished the basics, you should feel free to add any details that suit your needs-like a phone number field or email field for the Schedule table, in which the client can type their contact information, for example. Add people in the To field, and then enter a Subject and Location. You can either build these two tables into an existing base you have, create them from scratch in a new base, or just copy this example into your Airtable account: This user-submitted form will contain the information you need to book an appointment-like the client's name and their desired time slot. This table will then be linked to a second table, which will hold information about individual meetings that have been scheduled via a form submitted by the user. The first table will contain records of your available dates and times. You'll need two tables for this workflow. To create a booking system in Airtable, we're going to use the forms feature, which lets you collect information from anyone and save it automatically to an Airtable base, and a linked record field, which lets you connect records in one table to records in another table. ![]() ![]() Fortunately, you can use Airtable's forms-which already offer a powerful way to conduct surveys, submit ideas, perform data entry, and a whole lot more-to set up your own custom system for booking appointments and meetings. ![]() Make online appointment booking simple for yourself and your clients.įor both clients and service providers, the constant back-and-forth of scheduling and rescheduling appointments can be a huge hassle. Check out all the fully editable loyalty card templates. You could even use loyalty cards to get customers hooked on your products and services. Right after charging, propose to make the next reservation at the same time, with a "reserve now" sign next to the box.
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